Your Ballantyne office space is the perfect size for you and your officemates most of the time, but occasionally you need to lead a workshop or pitch to clients and would benefit from a larger space. Renting conference room space is the perfect solution. Here are 5 tips on renting conference room space in Ballantyne:
Choose a conference room that is cost effective
The reason you are renting the conference room has to do either directly or indirectly with making your business more profitable. Don’t let a glamorous but overpriced conference room lure you in and eat up your profits. Know your budget and stick to it.
Choose a conference room that is spacious
Though you want a cost effective conference room that doesn’t break the bank, don’t skimp on space. Cramming clients into a small space will get uncomfortable quickly. Know the number of people who will attend, and make sure that the space is large enough to accommodate without causing claustrophobic outbreaks.
Look for an impressive conference room
If you are holding this meeting to impress clients, then make sure the environment is impressive. An impressive conference room will be well lit, will have architectural details such as moldings or windows, and window treatments and upholstery will be in excellent condition. The conference room will represent you and your company, so make a big impression.
Know what equipment you will need
In order to get the most out of your conference room space, you should develop a conference plan listing the equipment you need. If your plan is detailed, then you will know you need a projector to show slides to the group and room darkening window blinds, uninterrupted Wi-Fi connections and a whiteboard for a brainstorming segment, and a coffee maker and microwave for a break time. Knowing details such as the number and location of wall outlets, or if there is flexibility to reconfigure furniture for different segments of the conference, will help things run smoothly and allow you to get the most out of your space.
Look for a conference room that is available
Of the tips on choosing conference room space, this one trumps all. If the affordable, spacious, impressive, well-equipped conference room is not available when you need it, then it won’t do you any good! Check out the availability dates first, so the rest of your research on conference room rental space is not wasted time.
Doing your research ahead of time will give you the best chance of finding a great conference room space. When you have a great space, it reflects well on you and your company. The right conference room space allows attendees to be comfortable and productive, and will help you achieve the goals you set for the conference.