One of the biggest benefits we offer our office space clients is the live receptionist service. This is an essential addition to any growing company that wants to maximize productivity. As your business grows it simply becomes impossible to answer every call, especially when it is your cell number. Let our live receptionist answer the phone with your business name.
But how exactly does a receptionist increase your company’s productivity?
- Financial Savings – The receptionist is not an additional employee you have to keep on payroll. When using an executive office suite, you are given all of the advantages of having a full-time receptionist without the financial output. If the receptionist at your executive office suite makes $12/Hour and works 8 AM to 5 PM Monday through Friday, this amounts to hundreds of dollars of savings for your company per week.
- Mail – Do you have stacks of mail throughout your office that you can’t find time to go through and organize? The piles are probably made up of important invoices, bills, and letters from clients. A receptionist takes all of your mail for you. You can keep it in one place, so you never have to lose an important document again. Whenever you need to mail something of importance, all you have to do is take it up to the receptionist desk. She’ll give it to the postman. This saves you the time it takes to make inconvenient trips to the post office.
- Phone – Have you ever been meeting with a client and have to come away to answer the phone that keeps ringing off the hook? There’s nothing that interrupts a negotiation quite like a phone call. With a receptionist, you have someone who will answer these phone calls in your company name. You can focus fully on the task at hand until the receptionist connects you with important calls. All messages will be taken and relayed to you when you are not in the office.
- Professional Appearance – A live receptionist service offers your company one thing that isn’t always thought about. Your company will appear polished and seem “corporate,” even if you are running a very small business. Your clients will come into the lobby and be immediately greeted with a smile. Your receptionist will let them know that you will be with them in a moment and encourage them to make themselves comfortable. Your client will never have to feel inconvenienced while you finish what you are doing. Once you are ready to see the client the receptionist will send them straight back.
Has your success brought you new responsibilities that you can no longer juggle with basic tasks?
Handling administrative duties takes away from the quality of important work and slows your productivity.
You will never be able to fully realize your company’s potential without a receptionist service that will do these chores while providing you with the professional image you need to appeal to clients.